To start removing duplicates, all you need is to click on Remove Duplicated Messages, the only button of the add-in. Using this tool you can choose from a wide range of options: deleting, moving to specific folders, setting dates and fields for the search. Having re-launched your Outlook, you will find this add-in under MAPILab tab on the ribbon. It is ready for use upon installation and does not require any additional actions from the user for its integration in Outlook 2013: The removal process can be automated by using specialized third party solutions, such as the MAPILab’s Duplicate Email Remover add-in for Outlook 2013. In addition, if redundant copies are scattered across different folders, it is hard to remember which copy to keep and which to delete. However, the Clean Up tool does not provide for removal of duplicate emails in Outlook folders, and the workaround suggested by Microsoft – deleting copies manually – is only applicable when you have a dozen or two of duplicates, not thousands of them. Given that the issue of redundant emails is a frequent one, no surprise that Outlook 2013 offers a built-in tool enabling to delete duplicate emails:
#FIND AND DELETE DUPLICATE EMAILS IN OUTLOOK 2013 ARCHIVE#
Moreover, duplicate messages increase the overall flow of incoming messages, which means you may need to archive older items more frequently. An excessive load on resources may also negatively impact the general system performance while Outlook running, thus making it difficult to use all the necessary applications at the same time.
Therefore, the more items Outlook has to operate while processing a search request, for instance, the slower it works. We should keep in mind that Outlook consumes a lot of resources, such as memory, disk space and CPU usage. And finally, if you use an anti-virus solution, it is most likely an active participant of the Send/Receive process – and another possible weak point in the event of a server-client interaction failure.ĭuplicate emails that are not removed in a timely fashion from Outlook 2013 folders can become an issue not only for perfectionists. Furthermore, duplicates can fill up your mailbox in result of faulty synchronization, for instance, if you attempt to synchronize your desktop Outlook mailbox with a mobile device or a laptop, or manually move the same message to different folders on each device. If the accounts were configured to leave a copy of the message on the server (using POP3), the second account is bound to collect the same set of messages once again. Next, the problem of duplicates can be inflicted by having two or more Outlook 2013 accounts that are not truly separate accounts, but aliases of the same mailbox.
The solution for this would be to sort the rules, prioritizing the most important ones, and to add the action ‘Stop processing more rules’ to them. To begin with, if you have Rules for moving messages with certain properties to a certain folder, two or more rules can be applied to the same message at the same time, thus creating copies of the same message in one folder or in different folders. Although Outlook 2013 is already an extremely sophisticated email client, duplicate email messages may still present a problem to its users.įirst of all, let us take a closer look at how duplicate emails actually appear in our Outlook 2013 folders. However, there is another source of mess in a mailbox, and it is duplicate emails. Naturally, the first example that comes into your mind, is spam, or, if your spam filtering is near-perfect, various subscription emails that need unsubscribing. Regardless of whether you use your Outlook 2013 mailbox for personal or for business correspondence, a certain percentage of emails you get can be considered excessive. Today an average email user receives around 50 to 100 messages per day. Reporting solutions, add-ons for Microsoft Excel, Outlook Express Web Analytics, HelpDesk and Workflow solutions for SharePoint Manage signatures and disclaimers in corporate emailsĭownload emails from external POP3 servers to Exchange Multiple Exchange mailboxes search with a range of features
Save, remove and manage attachments on server sideĪutomatically print emails and attachments on Exchange Server Solutions for any environment based on Microsoft Exchange Server Prints emails and attachments automaticallyĢ0 apps to improve your daily work with Outlook Personalize emails with advanced mail mergingĬovers all attachments needs: extract, ZIP, manage
The line of Microsoft Outlook tools and appsġ4 add-ins in one bundle for the best priceįinds and removes duplicated in emails and postsįinds and removes duplicated contacts, tasks, etc
0 kommentar(er)
